7 Ways to Improve Export Packaging Between Poland and the UK

Poland is a quickly growing economy, and with more and more Polish people hopping over the water to the UK, there is more reason to export to Poland than ever before. It’s not a difficult process once you’ve learned how to go about, but in the export packaging business there’s always something that you could be doing wrong. Have no fear though! If you just follow the steps below, your packages will get to Poland quickly and trouble free.

1. Package well

Whenever you’re sending internationally, packaging is very important. Logistics is not the gentlest process, so unless you’re sure that your parcel will survive being tossed around a little, then it probably isn’t packaged well enough. There are a couple of easy ways to get the best possible package:

  • It’s best to invest in a new cardboard box for the outer packaging, especially for fragile items
  • For internal packaging, use bubble-wrap and wrap your items individually.
  • Remember to fill any remaining space left in the box with any left-over bubble wrap, newspaper or foam. No part of your item should touch the walls of the box.

When in doubt, just imagine that your package is going to be dropped from a couple of feet up, and if you’re happy that the content will be just fine then you’re good to go.

Need more information about packaging your goods? Click here for ParcelHero’s packaging and labeling guidelines.

2. Know your customs 

If you’re sending from within the European Union, there’s no need to worry about duties and taxes – you can thank the free movement of goods and services for that. That means that shipments from within the EU can just pack and go. If you’re shipping from somewhere else – America, for example – you’ll have to pay duties and taxes when your package clears customs. The amount depends on what the item is and why you’re sending it, but generally the rules are as below:

  • The low value threshold is €22 EUR. This means your parcel is exempt from import duty and tax if it is worth less.
  • Poland’s gift exemption is 45 Euros per shipment. As long as the total value of your shipment remains below this amount then your receiver will not need to pay any import duties or taxes. You will also need to specify that the item is a gift on the customs invoice otherwise you will be charged import duty and tax.

If duties and taxes are applied, bear in mind that it will be up to the receiver to pay them – not ideal if you’re sending a gift. If your recipient doesn’t pay the fees, the shipment won’t be released from customs and may even be destroyed.

3. Don’t break the rules

You can’t just send anything you like – every country has rules about what it allows into the country and Poland is no exception. Generally, the rules are pretty simple. When you’re sending by courier, you’ll never be able to send:

  • Alcohol (or any flammable liquids)
  • Meat
  • Live animals
  • Perishable items (see below)
  • Dairy

Poland also have their own list of items that they’re not happy to be imported. If you’re not sure that your goods will be allowed through customs, you can get in contact before you send to make sure that there isn’t a problem in clearing.  Take the extra time to be sure, because if customs confiscate your goods they will not be sent back.

export packaging

export packaging

4. Tasty but tough to ship

Food is one of the most popular shipments there is, but it’s also one of the toughest things to send. There’s no taste like home, so as long as you keep a few rules in mind, food is easier to ship than it first appears. When you’re shipping food, just remember that:

  • Foods must be in the original manufacturer’s packaging.
  • Food packaging must be sealed and not tampered with in any way.
  • Food label must list all ingredients.
  • Foods must have a shelf life of longer than six months from the date of shipping.
  • All foods that have a shelf life of less than six months will be classed as perishables, and cannot be sent via courier, even if store bought.

That means that you can’t send anything homemade, so if you’re eyeing that Christmas cake that you just made with international intentions, the good news is that you’ll be eating it yourself. Be sure to declare your food shipments properly, or there may be difficulties clearing customs.

5. Think about your destination

If you’re sending to someone out in the middle of nowhere, there are a few difficulties with delivering that shipment. Unfortunately, this tends to mean that deliveries to remote areas take a bit longer, and have surcharges attached. This is the case when:

  • The location is difficult to service
  • The suburb or town is distant, inaccessible or infrequently serviced
  • The location is defined as an island.

Although there’s no way to avoid remote area surcharges, at least there won’t be any surprises when you know that your delivery is heading to an area that meets those criteria.

6. Get the cheapest quote

ParcelHero ships to 220 countries and offers a high quality, reliable service at a fraction of the cost of booking couriers directly. We only use the world’s leading couriers, including UPS, DHL and FedEx, ensuring our delivery services are of the highest quality, but without the premium price tag.

7. Use local languages in labelling

Getting your products translated into local languages plays an important role in export packaging, especially when it comes to product labelling of foodstuffs. According to Product Labelling in the EU business the labelling of foodstuffs for sale to the final consumer must be in an easily understood language, which generally means the official language(s) of the country of marketing.

If you market your products overseas, make sure that you engage with professional translation companies and avoid machine translations which can lead to misunderstandings. Ask for professional translation services when product label needs translation from English into Polish or any other European language. Our Translation and Localisation team is happy to assist with all product labelling translation.

To find out more how exporting to Poland may help to boost your turnover and expand your export business please read here.


Photo Credit:  ParcelHero


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Founder and Managing Director of Translate Your Business. We support start-ups and medium-size enterprises , helping them to start, grow or expand their businesses internationally. From developing incoming and outgoing communication strategies, to identifying and assessing possible business opportunities for your company, we understand the vital elements of international success, and help you achieve it through our large network of highly-specialised skill sets.


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